Labuan Employment Pass

• Tetra Consultants starts with the setup process. Please submit an incorporation questionnaire and a business plan that explains the business activities you are intending to perform, your targeted customer channel, and relevant professional or IT experience and qualifications. Make sure to express to our team all services that should be included, including the incorporation of the company, Employment Pass, corporate bank account opening, and rented office space. We will confirm the scope and timeframe before we provide you with a customized engagement plan. 

• During this phase, Tetra Consultants will perform due diligence and check for compliance with Labuan Financial Services Authority (Labuan FSA) obligations. We will verify the intended structure of the company, the background of the management, and the proposed business activities, all of which must adhere to regulations in Labuan.  

• We will confirm with applicable authorities that supporting documents are accurate and prepared, which aids in a seamless transition into the incorporation and employment pass stages. Once we have confirmed all details, we move forward smoothly toward company registration and subsequent visa applications. 

• Tetra Consultants will reserve your preferred company name with the Labuan Financial Services Authority (Labuan FSA), which will normally take approximately 2 days. The incorporation documents will then be prepared and sent to you for signature. Upon receipt of the signed documents, incorporation will be completed in approximately 3 days. Once the incorporation is complete, you will then receive the Certificate of Incorporation and draft share certificate. 

• Upon incorporation, Tetra Consultants will proceed to register your company with the tax authority. At this stage, we will also initiate the Employment Pass (work permit) application process for you to ensure a seamless transition to being operationally ready. 

• Tetra Consultants will send the visa application packet to the Labuan FSA for approval, which typically takes about 1 month. After that, it will be forwarded to the Labuan Immigration Department, which ordinarily has 3 to 5 days to make a decision. Clients are advised not to enter Malaysia during this review period to avoid any delays. Upon visa approval, you will sign the share certificate. 

• To receive Employment Pass approval, employers are required to have a physical office location in Labuan. A signed lease agreement must also be executed within 1 month after the visa endorsement. Tetra Consultants can facilitate office space or make arrangements for an office, depending on your preference, to meet immigration requirements. 

• After your company is incorporated and the visa is approved, Tetra Consultants will submit your bank account application forms to our selected bank. The bank review generally takes approximately 4 weeks, while internet banking is made accessible in approximately 1 week post-approval. Clients are required to pay their company’s share capital into the bank, although there is no regulated minimum capital requirement. 

Documents required for obtaining Labuan Employment Pass

• Passport Front Page in Color (certified true copy (CTC) by Notary Public) for the main applicant and dependents (if any) for due diligence purposes. 

• Passport all pages scanned in color without CTC for immigration purposes for the main applicant and dependents (if any). 

• If you have any dependents, the Marriage Certificate and birth certificate must be provided, certified true copy by either: (If the documents are not in English, they must be translated) 
  • Your Ministry of Home Affairs in your home country, or 
  • Malaysia Embassy in your Home Country, or 
  • Your Home Embassy in Malaysia.  

• Utility Bill to prove home residence (certified true copy by Notary Public). 

• Latest CV and Resume detailing education background and working experiences to be signed with a photo. 

• Education certificates certified true copy by Notary Public for due diligence purposes. 

• Education certificates in color (non-certified copies) for immigration purposes. 

• A Business Plan detailing the nature of the business, such as products or services sold, names and addresses of vendors you buy from, and customer names and addresses you sell to. 

• Six passport-sized photos (3.5 cm width x 5 cm height) with white background. 

• Copy of the EA/BE Form issued by the Inland Revenue Board of Malaysia (for renewal applications). 

• Copy of the latest company’s business profile or registration information. 

• Employment contract or letter of appointment from the Labuan-based company. 

• A Statutory Declaration related to the Work Permit application (typically by the Labuan company’s authorized personnel). 

• Approval or endorsement from the local labor authority (JTKSM approval) for new Employment Pass applications. 

• Documented proof of minimum salary requirements (usually a minimum monthly salary threshold). 

• Organizational chart of the employing company, showing the structure and position of the applicant. 

• Additional due diligence documents or supporting evidence as requested by Labuan FSA for review or clarification purposes. 

Requirements for Labuan Employment Pass

• Applicants must have a valid job offer from a Labuan-registered company. 

• The company must be properly incorporated and licensed in Labuan. 

• Employment must comply with the business activity approved under the company’s license. 

• Minimum monthly salary thresholds must be met depending on Employment Pass category (e.g., RM 10,000 for Category I). 

• Applicants’ qualifications and experience must match the job role (supported by certificates and CV). 

• Applicants must hold a valid passport with at least 18 months of validity. 

• No existing Malaysian Employment Pass should be active unless a cancellation letter is provided. 

• The company must provide an organizational chart showing the applicant’s position. 

• The company must maintain good financial standing and operational legitimacy. 

• Due diligence and background checks must be cleared by Labuan FSA, including letter of reference if required. 

• Directors and shareholders can be foreigners or locals; no strict residency requirement but Labuan business licensing rules must be followed. 

• Shareholders may be individual or corporate, with disclosure of beneficial ownership required under AML regulations. 

• Employment contract must specify detailed employment terms including salary, role, and duration. 

• Pass holders must reside in Malaysia during the employment period. 

• Companies must submit periodic compliance reports as per Labuan FSA regulations. 

• Dependent passes are available for immediate family subject to submission of relevant certificates and proof of relationship. 

• Employment Pass applications require approval from both Labuan FSA and Malaysian Immigration Department. 

• Pass holders must not engage in unauthorized employment or sectors restricted by Malaysian law. 

• All legal and statutory fees must be paid as required by the regulatory authorities. 

Cost of obtaining Labuan Employment Pass

• At Tetra Consultants, we value transparency and integrity in our Labuan Employment Pass services. We strongly believe in giving our clients honest, upfront information about all fees so that there are no surprises or hidden fees in the course of the process. We focus on creating a pain-free approach, in which you have clarity on every cost upfront, so that you and your team can plan your budget accordingly for your business and personal plans.  

• In addition, we closely work with the regulatory authority to keep our applications compliant and efficient to move through the process more quickly, reducing time and potential delays. Clients who work with Tetra Consultants receive advisory support from professionals who understand the personal need for tailored support. Our commitment to a hassle-free, honest service also aligns to international best practice. 

Why choose Tetra Consultants?

• Tetra Consultants distinguish itself as a reliable partner for Labuan Employment Pass services thanks to our focus on transparency, professionalism, and a streamlined approach. From offshore company incorporation through the employment pass application process, we handle everything with precision and minimize complications to a minimum.   

• Our clients can be certain that we are clear and upfront with communication. There are no concealed fees or unexpected charges, giving them both peace of mind and their budget.  

• Due to our extensive experience with Labuan’s regulatory environment, we provide our clients with tailored advice and a support network, allowing investors and businesses to focus on growth while we take care of compliance. Our international expertise, coupled with our local presence, makes us the best option for anybody wanting to navigate the complexity of setting up and operating in Labuan. 

Key reasons to choose us:

• Comprehensive support from incorporation to pass approval 

• Transparent, all-inclusive pricing with no hidden costs 

• Clear, timely, and professional communication 

• Deep expertise in Labuan’s regulatory landscape 

• Customized compliance and advisory solutions 

• Fast, streamlined process minimizing delays 

• Global experience backed by strong local presence 

• Trusted partner allowing you to focus on business growth 

Looking to obtain Labuan Employment Pass

• When you choose Tetra Consultants to assist with your Labuan Employment Pass, you also have a broad range of additional professional solutions, beyond just immigration assistance. We provide nominee director and shareholder services, which greatly improve your corporate governance and compliance, trademark registration to protect your brand, and expert legal drafting services for compliance with local laws. We even provide regulatory compliance consulting to ensure that your company stays in line with the developing regulations and risk management advisory services. We also engage in corporate tax planning, financial reporting, setting up bank accounts, and ongoing company secretarial services. By choosing Tetra Consultants, you have a comprehensive, one-stop solution to manage all of your Labuan business from start to finish. 

• Contact us to learn more about the Labuan Employment Pass, and we will get back to you within 24 hours. 

FAQs